Frequently Asked Questions
How do I reserve space?
Identify a facility that would be appropriate for your event/activity (Beaver Tips: Choosing an OSU Facility
Identify who is responsible for reserving that location (Space Reservations)
Be prepared to provide an event overview (Beaver Tips: Event Planning Getting Started)
Can we host a bake sale?
Yes. Review Beaver Tips on Hosting a Bake Sale
Why can’t we show a Red Box Film?
You can as long as you also purchase Public Performance Rights for the title. (Beaver Tips: Public Performance Rights)
Where can we get funding for our activities.
The SEAC can advise you in how best to identify and create a plan to fund your activities. Make an appointment with an SEAC Program Advisor to learn about resources and fundraising on campus. (Beaver Tips: Creating a Budget)
We have a bunch of donated products and want to host a raffle, how do we do this?
Raffles are seen as gambling and are governed by the Oregon State Gaming Commission. Although, you can go through the process to have a raffle approved, it is much easier if you make your event a free will drawing! This simply means, market your tickets with a suggested donation price instead of a cost. This allows equal access to anyone that wants a chance to win so then the gambling regulations do not come into play. Remember Drawinginstead of RAFFLE.
If you are an SSO and want to move forward a Raffle, contact the Office of University Events - they will advise you on trying to move forward.
If you are a VSO - contact the Oregon Gaming Commission directly.
We want to have a beer garden at our dodge ball tournament, how do we move forward?
The university has identified specific venues that can be permitted to serve alcohol and works with the Oregon Liquor Control Commission for licensure and oversight. This process is time consuming and the first step is to identify a location where alcohol can be permitted and then to submit an alcohol request form to the Office of Risk Management.
What do we need to know if we want to get youth (under age 18) involved at our event, or if they are the focus of one of our activities?
The OSU community has established a standard of care and process for engaging youth at OSU sponsored activities. All SSOs (and VSOs hosting OSU sponsored activities) are responsible for maintaining this standard. We would also advise VSOs to be aware of these standards to support informed decision-making related to mitigation of risk for your organization with these activities.
Have a question not addressed above? Email email@example.com, and we will get back to you with a response as soon as possible.